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Last UpdatedFeb 2023

Best Task Management Tools of 2023
Keep your team organized & on target

A project management software with task management features is essential to productivity & workflow. Here are the best tools for efficient task management.

Top picks for your business
We Recommend
monday.com
monday.com
exceptional
9.9
Join 152,000+ companies worldwide
Get Started
Smartsheet
Smartsheet
excellent
9.3
Over 3 million users
Get Started
ClickUp
ClickUp
excellent
9.0
Customize your workflow
Get Started
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How do project management tools help with task management?

Juggling multiple projects that each involve many tasks, various teams, and a whole slew of other responsibilities ensures that a good manager’s head will constantly be running from the minute they wake up until well after they’ve gone to sleep. To keep things simpler and more organized, the best managers utilize a task manager. Task management tools are loaded with features and functionality that help teams and managers collaborate better, create to-do lists, and stay organized across multiple tasks, projects, and offices.

Not sure what a task tracker actually is, how it works, and where to find the best task manager for your business goals? Read on to get all the answers, and maybe a few more.

What Exactly is Task Management Software?

Task management software has several functions that will both provide useful tools to lighten the load for managers and help manage and organize tasks. Essentially, a task organizer is meant to manage a single (or multiple) task from start to finish, covering every aspect of the task. This can include time estimates, resource requirements, task scheduling, and various aspects of planning the implementation and completion of the task.

The best task management software will utilize smart features to maximize efficiency, minimize redundancy, and increase productivity and clarity for everyone.

What to Look for in a Task Management Tool

With a basic understanding of the importance of a quality task manager, the next thing you’ll want to know is what to look for when shopping around for your own task planner. Here are a few must-have features that any good task management software will include:

  • Email notifications
  • Billing and invoicing
  • APIs and integrations
  • Task creation
  • Task tracking
  • Team task management
  • Scheduling and task prioritizing
  • Collaboration tools
  • User authentication and permissions

A combination of these features will deliver the smoothest and most efficient task planning and management process possible.

The Top 3 Task Management Tools

Now that you have a nice shopping list of features, it’s time to do your research. If you’re not interested in all of the legwork involved in comparison shopping, here are 3 of the most useful task manager tools that managers are using in 2023.

The Best Task Management Tools

Stop trying to juggle so many balls at once, and start letting technology do the hard work for you with the right task management software for your business today.

Our Top 3 Picks

  • 1
    monday.com

    monday.com

    exceptional
    9.9
    • PriceFrom $24
    • Team collaboration toolsChat, file-sharing, progress tracking
    • Free trial14-day (Pro plan)

    monday.com Work OS is a flexible platform you can use to manage all of your team’s projects, processes and workflows in one place. While the platform is intuitive and visually stunning, it’s robust enough for large organizations to manage all of their work across departments. To use monday.com, simply choose one of the 200+ ready-made templates to start within minutes, and fully customize it with 20+ editable columns and dozens of no-code automations. Then import your data from spreadsheets and integrate all of the tools you’re already using for seamless onboarding. 

    With high-level overviews and automatically updating dashboards created uniquely for any team, everyone can see what tasks are still on the table, where they're holding in a project timeline, approaching deadlines, etc. Team members can also share files, add comments, and communicate directly within the task manager for ultimate transparency and collaboration. You can test drive monday.com and experience the difference.

    Pros
    • Multiple views to choose from
    • Task assignment and management
    • Track progress with detailed, visual reports
    Cons
    • The Basic Plan is limited
    • Higher tiers are a bit pricey
  • 2
    Smartsheet

    Smartsheet

    excellent
    9.3
    • Price$7/user/month
    • Team collaboration toolsComments, automations, file sharing, @ mentions
    • Free trialYes

    Smartsheet is the enterprise platform for dynamic work. A leading cloud-based platform for work management, Smartsheet empowers organizations and teams to dynamically plan, execute, and report on work at scale, resulting in more efficient processes, innovative solutions, and better business outcomes. 

    Today, over 90% of Fortune 100 companies and over 75% of Fortune 500 companies rely on the secure, scalable Smartsheet platform to connect the entire enterprise. The single Smartsheet platform gives people a solution flexible enough to adapt to the changing needs of dynamic work across a broad array of departments and use cases.

    Pros
    • Grid, Kanban, Gantt, reports, and dashboards
    • Customizable templates
    • Automated update and approval requests
    Cons
    • Steep learning curve
    • Less collaboration tools than competition
  • 3
    ClickUp

    ClickUp

    excellent
    9.0
    • PriceFrom $5/user/month
    • Team collaboration toolsReal-time collaboration, powerful commenting, chat view
    • Free trialYes

    ClickUp is a mature project and task management tool that allows users to visualize project statuses in a wide variety of ways including Gantt charts, mind maps, and Kanban boards.

    It also boasts a wide integration library including tools that work with Slack, GitLab, GitHub, and Webhooks. The latter allows development teams to integrate it with an enormous variety of softwares.

    Pros
    • Wide visualization options
    • Extensive integration library
    • Unlimited project storage on paid plans
    Cons
    • Storage limit on free tier
    • Board limit on free tier

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monday.com
monday.com
monday.com
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Smartsheet
Smartsheet
Smartsheet
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ClickUp
ClickUp
ClickUp
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