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Last Updated: Apr 2025

Best Task Management Tools of 2025
Optimize team collaboration

A project management software with task management features is essential to productivity & workflow. Here are the best tools for efficient task management.

Top picks for your business
We Recommend
monday.com
exceptional
9.8
Join 152,000+ companies worldwide
Get Started
ClickUp
excellent
9.3
Customize your workflow
Get Started
Wrike
very good
8.7
Used by 20K+ happy customers
Get Started
Top10.com's Pick
1
monday.com
Visit monday.com
monday.com -An effective & intuitive do-it-all task manager3,311 reviews
by
  • Add, prioritize & organize tasks with ease
  • Seamless integration with top business tools
  • Advanced task tracker for teams of all sizes
  • Monitor progress with data-driven insights
Forbeshighlights monday.com

“monday.com offers some of the nicest customizable dashboards in the industry.“ (Jan 2025)

exceptional
9.8
Visit Site
Free Trial
2
ClickUp
Visit ClickUp
ClickUp -Customize the way you work with advanced task management features328 reviews
by
  • Create & manage all your tasks in one place
  • Automatic import from other productivity apps
  • Break down larger projects into simple tasks
excellent
9.3
Use a task manager to track your remote team's workload
3
Wrike
Visit Wrike
Wrike -An intuitive web-based task management software180 reviews
by
  • Prioritize tasks via drag & drop timeline
  • Automated workflows
  • Gantt charts & Kanban boards
very good
8.7
4
HubSpot
Visit HubSpot
HubSpot -A project & task manager to accelerate your productivity875 reviews
by
  • Efficient task tracking capabilities
  • Marketing automation features
  • High-level & granular task views
very good
8.9
5
FreshBooks
Visit FreshBooks
FreshBooks -Boost productivity with an all-in-one project management & team collaboration software937 reviews
by
  • Get 60% off for 6 months
  • Easily track & interpret profitability
  • Quick access to every important file
good
8.2

How do project management tools help with task management?

Juggling multiple projects that each involve many tasks, various teams, and a whole slew of other responsibilities ensures that a good manager’s head will constantly be running from the minute they wake up until well after they’ve gone to sleep. To keep things simpler and more organized, the best managers utilize a task manager. Task management tools are loaded with features and functionality that help teams and managers collaborate better, create to-do lists, and stay organized across multiple tasks, projects, and offices.

Not sure what a task tracker actually is, how it works, and where to find the best task manager for your business goals? Read on to get all the answers, and maybe a few more.

What Exactly Is Task Management Software?

Task management software has several functions that will both provide useful tools to lighten the load for managers and help manage and organize tasks. Essentially, a task organizer is meant to manage a single (or multiple) task from start to finish, covering every aspect of the task. This can include time estimates, resource requirements, task scheduling, and various aspects of planning the implementation and completion of the task.

The best task management software will utilize smart features to maximize efficiency, minimize redundancy, and increase productivity and clarity for everyone.

What to Look for in a Task Management Tool

With a basic understanding of the importance of a quality task manager, the next thing you’ll want to know is what to look for when shopping around for your own task planner. Here are a few must-have features that any good task management software will include:

  • Email notifications

  • Billing and invoicing

  • APIs and integrations

  • Task creation

  • Task tracking

  • Team task management

  • Scheduling and task prioritizing

  • Collaboration tools

User authentication and permissions A combination of these features will deliver the smoothest and most efficient task planning and management process possible.

The Top 3 Task Management Tools

Now that you have a nice shopping list of features, it’s time to do your research. If you’re not interested in all of the legwork involved in comparison shopping, here are 3 of the most useful task manager tools that managers are using in 2025.

The Best Task Management Tools

Stop trying to juggle so many balls at once, and start letting technology do the hard work for you with the right task management software for your business today.

Our Top 3 Picks

  • 1
    exceptional
    9.8
    Monday.com Best Project Management Software
    Efficient resource management tool
    Visit Site
    • Price - From $27/month ($9/user/month)
    • Team collaboration tools - Collaborative docs, updates, Zoom integration, whiteboards
    • Free trial - 14 days
    Efficient resource management tool
    Visit Site

    monday.com unifies your team’s tasks and processes into one user-friendly and visually pleasing interface. 

    As a work operating system, monday.com gives teams a clear view of responsibilities and deadlines, boosting transparency, accountability, and resource management. It features over 200 templates that can be customized with 20+ column options and various integrated apps. These tools simplify project setup and save time, helping you work more efficiently.

    Additionally, you can tailor dashboards to provide detailed, team-specific views of tasks, project progression, and upcoming deadlines to enhance your team’s workflow clarity. Samyuktha Shivakumar, Global Marketing Operations Manager at Thoughtworks, reinforces this, stating that monday.com enables them “to budget the team’s time and efforts much more scientifically.”

    Why we chose to review monday.com: monday.com tops our list for its combination of power, flexibility, and user-friendly design, making it ideal for even the most complex projects. It lets you seamlessly import data from spreadsheets and integrate it with your existing tools, eliminating manual data entry and freeing up time for other priorities.

    Our experience: monday.com lets me implement processes that would’ve previously taken days or weeks within a few minutes. The platform’s communication tools, such as document sharing, comment annotation, and direct communication with task managers, improve collaboration within my team. The platform allows for excellent transparency for task management through easy-to-use sorting and color-coding methods. 

    Read monday.com Review

    monday.com Pros & Cons

    PROS

    Color-rich interface for improved organization and coordination
    Robust list of supported, third-party integrations
    Drag and drop project charting and timeline construct

    CONS

    Pricing structure is fragmented and unclear
    Certain features (Gantt charts, timelines, etc.) are paywalled by higher-tier plans
    monday.com
    Visit Site
  • 2
    excellent
    9.3
    Visualize tasks and integrate apps
    • Price - From $7/month/user
    • Team collaboration tools - Collaborative docs, real-time chat, file sharing, proofing
    • Free trial - Free plan available
    Visualize tasks and integrate apps

    ClickUp stands out with its diverse visualization tools, including Gantt charts, mind maps, and Kanban boards, which suit various project management styles. 

    These features make it easy to track tasks, monitor progress, and identify challenges.

    The "Timeline View" offers a clear, linear way to plan schedules and create visual roadmaps. You can group tasks by assignee, priority, tags, custom fields, and more, allowing for a flexible and organized workflow. ClickUp also boosts team visibility with the "Pulse ClickApp," which shows who's online and their current tasks. Its global timer lets you track time automatically or manually, syncing seamlessly with your desktop, mobile, or browser.

    Why we chose to review ClickUp: What sets ClickUp apart is its seamless integration with over 1,000 other apps, including Slack, GitLab, GitHub, and Webhooks. This capability makes it a go-to choice for development teams, allowing them to streamline their existing workflows.

    Our experience: While trying out ClickUp, I was particularly impressed with ClickUp’s unique features, such as notepads, time tracking software, goal-setting tools, and pre-made templates. I also liked that I could use slash commands (typing “/” in any text field to trigger a command menu) to assign tasks, set due dates, or create subtasks quicker.

    Read ClickUp Review

    ClickUp Pros & Cons

    PROS

    AI Compatible
    Can integrate with over 1,000 apps
    Offers numerous project tracking tools

    CONS

    Extensive feature list can be overwhelming for new users
    Steep learning curve for beginners
  • 3
    very good
    8.7
    Unified interface for strategic task management
    • Price - From $9.80/user/month
    • Team collaboration tools - Live editing, file sharing, cross-tagging, proofing
    • Free trial - Two weeks; free plan available
    Unified interface for strategic task management

    Wrike boasts a user-friendly interface and robust feature set, that is easy to start using for those with little prior hands-on experience with project management tools. 

    Its “Effort Management” functionality lets you evaluate the effort required to complete tasks so you can assign them strategically and set realistic delivery timelines. This helps you ensure each team member’s load aligns with their capacity and strengths.

    You can also easily spot and fix schedule imbalances with workload charts to prevent burnout and promote a healthier work environment for your team. Plus, Wrike gives you access to on-demand user activity reports, which allow you to monitor each user’s progress and identify potential bottlenecks.

    Additionally, you can integrate it with Google Drive, Dropbox, and Microsoft 365 to simplify file sharing and create seamless workflows. By centralizing all your work-related documents and data, team members can locate the necessary information quickly and collaborate more effectively. It also reduces the risk of miscommunication or lost data.

    Why we chose to review Wrike: Wrike’s live editing feature lets you make changes to files directly inside your tasks and projects. You can even compare your original and edited documents using its proofing tool. It’s the ideal resource for creative agencies since you can use it to brainstorm ideas, store buyer personas, and create editorial calendars with due dates in one place.

    Our experience: While using Wrike, I found the ability to break tasks into subtasks extremely useful, noticing that it can help teams stay focused and organized. It also significantly reduces the number of emails, meetings, and communication silos a team needs to address daily. Plus, the dynamic request forms make tracking new proposals during roadmap meetings easy.

    Read Wrike Review

    Wrike Pros & Cons

    PROS

    Real-time collaboration
    Efficient task management
    Seamless integrations

    CONS

    Reporting can be complex
    Features may be overwhelming to new users
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