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Last Updated: May 2024

Best Task Management Tools of 2024
Keep your team organized & on target

A project management software with task management features is essential to productivity & workflow. Here are the best tools for efficient task management.

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We find the 10 best options, so you can make informed decisions on tons of products and services.

How do project management tools help with task management?

Juggling multiple projects that each involve many tasks, various teams, and a whole slew of other responsibilities ensures that a good manager’s head will constantly be running from the minute they wake up until well after they’ve gone to sleep. To keep things simpler and more organized, the best managers utilize a task manager. Task management tools are loaded with features and functionality that help teams and managers collaborate better, create to-do lists, and stay organized across multiple tasks, projects, and offices.

Not sure what a task tracker actually is, how it works, and where to find the best task manager for your business goals? Read on to get all the answers, and maybe a few more.

What Exactly is Task Management Software?

Task management software has several functions that will both provide useful tools to lighten the load for managers and help manage and organize tasks. Essentially, a task organizer is meant to manage a single (or multiple) task from start to finish, covering every aspect of the task. This can include time estimates, resource requirements, task scheduling, and various aspects of planning the implementation and completion of the task.

The best task management software will utilize smart features to maximize efficiency, minimize redundancy, and increase productivity and clarity for everyone.

What to Look for in a Task Management Tool

With a basic understanding of the importance of a quality task manager, the next thing you’ll want to know is what to look for when shopping around for your own task planner. Here are a few must-have features that any good task management software will include:

  • Email notifications
  • Billing and invoicing
  • APIs and integrations
  • Task creation
  • Task tracking
  • Team task management
  • Scheduling and task prioritizing
  • Collaboration tools
  • User authentication and permissions

A combination of these features will deliver the smoothest and most efficient task planning and management process possible.

The Top 3 Task Management Tools

Now that you have a nice shopping list of features, it’s time to do your research. If you’re not interested in all of the legwork involved in comparison shopping, here are 3 of the most useful task manager tools that managers are using in 2024.

The Best Task Management Tools

Stop trying to juggle so many balls at once, and start letting technology do the hard work for you with the right task management software for your business today.

Our Top 3 Picks

  • 1


    • PriceFrom $27/month ($9/user/month)
    • Team collaboration toolsCollaborative docs, updates, Zoom integration, whiteboards
    • Free trial14 days

    monday.com unifies your team’s tasks and processes into one user-friendly and visually pleasing interface. This work operating system (OS) provides teams with a clear overview of who’s responsible for what and when tasks are due, which can enhance transparency, instill accountability, and enable efficient resource management.

    The tool also offers over 200 templates that you can easily adapt using 20+ customizable columns and numerous integrated applications. These ready-made templates and apps can significantly reduce how much time you spend on setting up projects or tasks, leading to improved productivity.

    Additionally, you can tailor dashboards to provide detailed, team-specific views of tasks, project progression, and upcoming deadlines to enhance your team’s workflow clarity. Samyuktha Shivakumar, Global Marketing Operations Manager at Thoughtworks, reinforces this, stating that monday.com enables them “to budget the team’s time and efforts much more scientifically.”

    Why we chose monday.com: monday.com earns the top spot on our list because it unifies power, flexibility, and intuitiveness and can cater to the most complex project needs. It also allows you to import data from spreadsheets and integrate it with your current tools. With this functionality, you won’t have to manually input any data, giving you more time for other tasks.

    Our experience: monday.com has revolutionized my team’s information management. It let me implement processes that would’ve previously taken days or weeks within a few minutes. The platform’s communication tools, such as document sharing, comment annotation, and direct communication within the task manager, also improved collaboration within my team.

    • Color-rich interface for improved organization and coordination
    • Robust list of supported, third-party integrations
    • Drag and drop project charting and timeline construct
    • Pricing structure is fragmented and unclear
    • Certain features (Gantt charts, timelines, etc.) are paywalled by higher-tier plans
  • 2


    • Price From $7/user/month
    • Team collaboration toolsReal-time chat, forms, surveys, proofing
    • Free trial30 days

    Smartsheet is a cloud-based work management platform that allows teams to manage dynamic work regardless of their location. With all data stored on the cloud and updated in real-time, you can track progress, identify potential issues early, and make data-driven decisions quickly.

    This tool is also very user-friendly. A testament to Smartsheet’s ease of use comes from Janina Hill, Marketing Program Manager at WebEx, who notes, “Everybody has different levels of Smartsheet skills. But with drag and drop, all solutions are easy to use. Also, the workflow is much smoother when all processes are automated, and all information is in one place.”

    This single-platform solution fosters interconnectivity across the entire organization, letting you share sheets with team members and effectively collaborate on projects. By centralizing data, it also reduces time spent on information management, boosting efficiency and enabling your team to focus on their primary responsibilities.

    Why we chose Smartsheet: Smartsheet’s spreadsheet-like interface allows you to add new rows and columns as your project grows. This functionality can help you seamlessly expand small tasks into enterprise-wide initiatives. Additionally, its integration with apps like Slack, Teams, and Jira consolidates your data onto a single platform.

    Our experience: Smartsheet allowed my team to strategically plan, implement, and monitor work on a large scale. This led to more streamlined processes, fostered innovation, and positively impacted overall business results within our own context. I found it invaluable in effectively navigating the complexities of today’s ever-changing work landscape.

    • Large template collection
    • Efficient content approval workflows
    • Surveying and form creation for both external and internal stakeholders
    • Latency for real-time updates
    • Some features have a steeper learning curve
  • 3


    • PriceFrom $77.50/month ($7.75/user/month)
    • Team collaboration toolsConfluence, Bitbucket, goal tracking, task reporting
    • Free trialSeven days; free plan available

    Jira is a highly scalable project management tool that can adapt as your team grows. It can configure workflows, create custom fields, and manage permissions at granular levels. This customizability will give your team room to mold the platform to your specific needs, enabling more efficient work processes.

    Additionally, Jira’s scrum and Kanban boards make managing and visualizing workflows easy by giving teams a clear overview of the project's progression and individual tasks. This can be especially useful for software development teams who need to break projects down into smaller, iterative phases and reassess their process based on user feedback.

    This tool also offers efficient bug and issue-tracking software. Its robust reporting system allows you to create detailed reports and dashboards, which can provide in-depth insights into project performance. This information can help your team identify bottlenecks, prioritize tasks, and implement improvements effectively.

    Why we chose Jira: Jira supports integration with other Atlassian products, such as Confluence and Bitbucket, to enhance its collaborative capabilities. With these tools, you can document, share, and directly link detailed project information to tasks. This will ensure your team stays informed about project progress and has immediate access to relevant resources.

    Our experience: Jira made it extremely easy for me to refine my team’s product backlogs. It allowed me to attach details—like sample wireframes and project guidelines—directly to our tasks. I could also associate items with specific product versions to help my team stay focused. And during the planning stages, I could drag and drop items into different sprints.

    • Highly customizable
    • Robust reporting functionality
    • Supports integration with other Atlassian products
    • May require technical expertise to set up advanced workflows
    • Might be too pricey for smaller teams

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