Invoice software offers various benefits and advantages to small businesses and freelancers alike. This includes being able to create an invoice online; sending invoices electronically instead of via traditional mail; facilitating more efficient billing; automating some tasks to save time; integrating with third-party services like accounting programs so you can track expenses, analyze revenue trends, and more easily organize business finances; and coming packaged with other features that all lead to a professional, streamlined, and efficient billing system.
So it is no surprise that apps are taking over these responsibilities of managing tasks such as invoicing. If the app can complete these tasks easier and better than we could, there's no point in wasting time and effort when we could use those resources for more important things. For example, invoicing software gives you the ability to send out multiple invoices at once, quickly follow up with clients who owe you money, and create a professional-looking invoice for your clientele.
It'll also allow you to increase accuracy, the flow of money, and efficiency all-around. And after all this time, the best invoicing software ensures that you get paid quicker and more consistently than before.
Our 10 Best Invoicing Software That Get You Paid On Time
- QuickBooks - Best Invoicing Software overall
- FreshBooks - Best for detailed reporting
Stripe - Best Invoicing Software for small businesses
- Bill.com - Most user-friendly invoicing software
- Xero - Best Invoicing for growing businesses
- Zoho Invoice - Best value for beginners
- Sage - Best for professionals on the move
- Wave - Best for cloud-based invoicing software
- Invoice2go - Best efficient online billing software
- Square - Best for Payment Processing
|Compare the Top Invoicing Software|
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Small-med biz, all-inclusive accounting
SMBs that want to look pro w/ lots of features
Field service businesses
Banks, financial firms, small and medium-sized businesses
SMBs, especially mobile, strong features
$12.50-$75 per month
From $15 per month
From $19-$349 per month
0.4-0.5% per invoice
$29.99 USD/month — Custom pricing
From $9-$60 per month
Mobile apps and Point-of-Sale (POS) solutions
Web, iOS, and Android
Credit card, debit card, ACH
Credit cards, ACH
Credit cards, PayPal
Quickbooks Online, Quickbooks Pro/Premier, Xero
Credit cards, debit cards, GoCardless, Stripe
Free test mode feature before activation
The Best Invoicing Software - An In-Depth Look
- Professional accounting software w/ all featuresRead QuickBooks Review
- Small-med biz, all-inclusive accounting
- $12.50-$75 per month
- 30 days
QuickBooks is possibly the unrivaled star of the accounting world. Put out by Intuit, QuickBooks is a powerful accounting, payroll, and bookkeeping application that includes wonderfully streamlined invoicing within its hefty bundle. And there's a good reason that QuickBooks is still at the top of the charts despite so much competition in the field. For one thing, businesses can accept all types of payments, including credit cards, debit cards, and ACH bank transfer directly from the online invoice. So, you get paid faster.
QuickBooks is completely customizable, including logos, colors, and more. This way, customers know that it's you at a glance. QuickBooks invoicing software offers convenient features, including recurring invoices to bill your clients regularly, the ability to add billable hours directly to your invoice from Google Calendar, TSheets, or your own QuickBooks time tracking, and an auto-matching feature that pairs the payments with the invoices, so your books are always balanced.Pros
- Instant payment notifications
- Automatic payment matching
- Accept online payments
- More expensive than competition
- Some tasks are not intuitive
- Ideal SMB solution for going proRead FreshBooks Review
- SMBs that want to look pro w/ lots of features
- From $15 per month
- 30 days
FreshBooks is another full-fledged accounting software that allows businesses of every size to easily manage their finances. And it can also help you create invoices online with ease. FreshBooks has a fresh mobile app, so you can handle billing remotely. The invoice app is loaded with plenty of convenient features like expense categorization, due date settings, and late fee setup. FreshBooks has a clean dashboard, and the entire user interface is simple and intuitive, so anyone can manage it.
FreshBooks comes with other convenient features, one of the best being expense tracking. You can track individual expenses and link them to the invoice of a specific client. So, every aspect of the job gets billed properly and efficiently. FreshBooks also lets businesses collect payments online via credit card payments, PayPal, or Google Checkout. This is a newer feature that many other invoicing software options don’t offer and is incredibly useful for clients and businesses. Bundle that with a nice reporting feature, and FreshBooks is an obvious choice for professional and efficient business invoicing.Pros
- Good team collaboration & user interface
- Easy online payments
- Expense tracking
- Bulk invoice creation is confusing
- Some bugs not worked out
- Field services’ #1 choice for invoicing & moreRead Jobber Review
- Field service businesses
- From $19-$349 per month
- 14 days
Jobber is a smaller name in the invoicing industry, but it’s quickly gaining ground on the competition, especially when it comes to the home & field services industry. From automated invoice follow ups to online payments, Jobber definitely offers the kind of functionality to put it on par with the bigger brands. One of the best features Jobber offers is batch invoicing. You can select multiple jobs to invoice simultaneously, and they’ll all be sent out automatically through e-mail or text. You can even invoice and collect payments on site with Jobber Payments, or set up automatic payments for credit cards saved on file.
Using Jobber, you can also customize many parts of the invoice, including your company's logo, website, email, phone number, and more. You can add a customized disclaimer, change colors, and really personalize the look. Jobber invoicing software syncs with QuickBooks Online for a smooth accounting sequence, offers online booking, time tracking, and provides you with a full client hub and client management system.Pros
- Batch invoicing
- Automatic payments
- Permissions, GPS tracking, and job details
- Free version is only 2 weeks
- Cheapest plan is only for one member
- Easy invoicing and payment acceptanceRead Stripe Review
- Internet-based businesses
- 0.4-0.5% per invoice
- Free test mode feature before activation
Stripe Invoicing is an inexpensive invoicing solution for internet-based businesses of different sizes. It’s one of the key integrated payment suites for Stripe Payments, and enables you to create, customize, and send invoices to customers hassle-free.
It accepts multiple currencies and offers ACH credit or wire transfer reconciliation to help you receive payments faster. If your open invoice is unpaid, Stripe Invoicing will send reminders to the customer and attempt to find optimal times to finalize the transaction.Pros
- Wide variety of useful invoicing and payment features
- No monthly, setup, or authorization fees
- Detailed financial reports and analytics
- Not available in many countries
- Not many details about the custom pricing option
- Intelligent accounting and free payment transferRead Bill.com Review
- Banks, financial firms, small and medium-sized businesses
- $29.99 USD/month — Custom pricing
- 30 days
Bill.com is a feature-rich accounting app for small to mid-sized businesses and financial firms. It helps businesses clear invoices faster and with little manual intervention. With a host of third-party integrations, it also enables users to easily move data to and from other accounting and invoicing tools.
While the sheer number of options can prove overwhelming for simpler invoicing needs, Bill.com is an application that we heartily recommend for advanced accounting and finance management.Pros
- Automates accounts payable and accounts receivable
- No transaction fees on payment transfers
- Offers many third-party integrations
- Overly complicated for simple invoicing needs
- Helpful resources are insufficient in scope
- Invoicing app made simple on mobile & desktopRead Xero Review
- SMBs, especially mobile, strong features
- From $9-$60 per month
- 30 days
Xero is cloud-based accounting software, ideally suited for SMBs. The ability to create and send invoices from your mobile device makes it a great solution for mobile businesses and other brands that are constantly on the go. Xero has a great repeat invoicing setup that lets you automatically save recurring items or full invoices for faster future uses. You can also send out bulk invoices to multiple clients or several invoices to a single client simultaneously.
Easily assign expenses to a particular invoice to include them within your overall bill. And you can also add pay now options for immediate and online payments through credit cards, GoCardless, or Stripe accounts. What’s more, Xero lets you enable 2-step authentication to minimize editing, and all invoices are protected from unauthorized changes and access.Pros
- Easy invoice replication for repeat invoices
- Great mobile functionality
- Automate invoice reminders
- Customer support is lacking
- Cheapest plan is very limited
What You Need to Know About Invoicing Software
Why Do I Need Invoicing Online Software?
Invoicing software has changed the way businesses charge and get paid for their services. On a basic level, an invoice app works like this:
It creates a list of services or products that you offer.
It then creates a list of prices and costs that you charge for those services and syncs the 2.
Then, when you render services or products to a client, the system automatically generates an invoice based on the products and price lists.
The invoicing software will create invoices online, so you can decide how to send it out.
The fact that it’s all done online means your invoices are accessible online and from anywhere, with any device. That ensures that you have the ability to bill a client anytime you want with the click or tap of a few buttons. It also means you can access your pending invoices whenever you need to at a moment’s notice. Cloud-based systems allow you to create invoices online and customize them to fit your business persona.
Here are a few of the benefits you can get from the best invoice apps out there:
Creating, populating, and sending invoices for each project and client is a time-consuming task. The best invoice software alleviates this time-zapper by automating the majority of this process. Invoicing software will automatically generate invoices based on your predetermined parameters. You can add expenses, scan receipts, and include other client-specific details (such as taxes or discounts). All of these details take time when done manually. But when you implement an invoice app, the task takes a fraction of the time.
What’s more, even free invoice software will give you automated invoices. So, you can send invoices automatically for recurring projects, send out reminders for late payments, and send bulk invoices for multiple clients with the same details. All of these features are designed to save you a tremendous amount of time, and they do!
Human error has cost companies millions of dollars, which is why so many companies are switching over to digital. Aside from the convenience aspect, even a free invoice app will afford you the peace of mind of knowing that the program will flawlessly input information from your accounting software, time tracking app, and billing department.
But best of all, online invoice apps can save you money. Obviously, you’ll save a few cents on the postage, envelopes, etc. and even on the work hours it takes for your employees to bill the clients they’ve serviced recently. But that’s not what we’re referring to.
Other significant benefits include:
Easy follow-up for unpaid invoices
Improved cash flow for business finance health
What is the Best Software for Invoicing?
At the end of the day, the best invoice software is the one that lets you get the job done quickly and efficiently. What’s “best” for your business might not be “best” for someone else’s. So you really need to figure out what you want out of an invoice app, and then look for a brand with those features. Some important things to look out for include:
This gives you the ability to quickly create an invoice without having to design it from scratch. Also, check that templates are customizable so that you can give it your own personal stamp.
Reminders help you keep tabs on your clients without personally picking up a phone (or a finger). Automated reminders can be sent out whenever an invoice date gets close or passes. Set automatic reminder parameters to always go out when the dates given have passed.
The best invoice apps will integrate with various other business management applications for seamless synchronization. This ensures that no errors occur due to information miscommunications, inputting errors, etc. Integrations also make life easier for people handling the invoicing. For example, good invoicing software integrates with your time tracking tools. So, you can charge a client according to the amount of time spent on their project. An invoice app can sync with various applications, particularly accounting, scheduling, and receipt management apps.
Good invoicing apps also have the ability to create a template or save an invoice for later use. So, if you have a client that regularly purchases the same items or a project that entails the same invoicing frequently, you can quickly pull out this template and send it out. You can also schedule recurring invoices for monthly, annual, or other regularly-scheduled services for automatic send.
Other convenient features you might want to look for include online payment integration (and pay now buttons), the ability to save credit cards on file, generating and converting estimates, time tracking software, expense tracking, and a convenient mobile app for on-the-go invoicing.
What is the Difference Between Invoicing and Billing?
All invoices are bills, but not all bills are invoices. That clarifies everything, right? In case you need more details, a bill is a more generic term for any type of document that outlines payments due to a business or service. Meanwhile, an invoice is a more specific, commercial, and legal document that comes with requirements. An invoice must have a unique invoice number, date of issue, due date, a legal business name and information, and a breakdown of the goods or services rendered.
Invoices are also usually issued for a project or product that is being provided on credit, whereas a bill is generally given at the time of the service or purchase. An invoice is a much more complex and sophisticated document, which is why it’s so important for businesses to get it right. And that’s where invoice software comes in.
What is the Best Free Invoice Software?
Free invoice software is just like paid-for versions but usually contains fewer features. You might be limited in the number of invoices you can send out per month or the number of users that can navigate the app. Of course, the best free invoice apps still have plenty of features and functionality. So, you can get a lot out of these. If you are a very small business (1-5 employees, for example), a free invoice app can give you everything you need without the hefty price tag of more enterprise-level solutions.
Which is the best free invoice app? There are several great options you should test, including Xero and Square. Just check the conditions to make sure that you aren't taken by surprise by any fine print.
Invoicing software is the obvious choice for businesses in 2023. If you’re not sure which one is right for you, test drive the various free trials until you find the one that fits your company best. That way, you can try out the various features, create invoices online free, and get a feel for the platform before you start paying for it. Isn’t it time you started getting paid faster for a job well done? Check out the top 10 invoicing apps for SMBs, and find the best invoice app for streamlining your business payments today.