10 Best Task App Tools of 2025
Keep your team organized & on target

monday.com unifies your team’s tasks and processes into one user-friendly and visually pleasing interface. 

As a work operating system, monday.com gives teams a clear view of responsibilities and deadlines, boosting transparency, accountability, and resource management. It features over 200 templates that can be customized with 20+ column options and various integrated apps. These tools simplify project setup and save time, helping you work more efficiently.

Additionally, you can tailor dashboards to provide detailed, team-specific views of tasks, project progression, and upcoming deadlines to enhance your team’s workflow clarity. Samyuktha Shivakumar, Global Marketing Operations Manager at Thoughtworks, reinforces this, stating that monday.com enables them “to budget the team’s time and efforts much more scientifically.”

Why we chose to review monday.com: monday.com tops our list for its combination of power, flexibility, and user-friendly design, making it ideal for even the most complex projects. It lets you seamlessly import data from spreadsheets and integrate it with your existing tools, eliminating manual data entry and freeing up time for other priorities.

Our experience: monday.com lets me implement processes that would’ve previously taken days or weeks within a few minutes. The platform’s communication tools, such as document sharing, comment annotation, and direct communication with task managers, improve collaboration within my team. The platform allows for excellent transparency for task management through easy-to-use sorting and color-coding methods. 

ClickUp stands out with its diverse visualization tools, including Gantt charts, mind maps, and Kanban boards, which suit various project management styles. 

These features make it easy to track tasks, monitor progress, and identify challenges.

The "Timeline View" offers a clear, linear way to plan schedules and create visual roadmaps. You can group tasks by assignee, priority, tags, custom fields, and more, allowing for a flexible and organized workflow. ClickUp also boosts team visibility with the "Pulse ClickApp," which shows who's online and their current tasks. Its global timer lets you track time automatically or manually, syncing seamlessly with your desktop, mobile, or browser.

Why we chose to review ClickUp: What sets ClickUp apart is its seamless integration with over 1,000 other apps, including Slack, GitLab, GitHub, and Webhooks. This capability makes it a go-to choice for development teams, allowing them to streamline their existing workflows.

Our experience: While trying out ClickUp, I was particularly impressed with ClickUp’s unique features, such as notepads, time tracking software, goal-setting tools, and pre-made templates. I also liked that I could use slash commands (typing “/” in any text field to trigger a command menu) to assign tasks, set due dates, or create subtasks quicker.

Miro is a powerful project management app that enables you to create visual plans. There are thousands of templates to choose from, numerous third-party integrations, and a selection of collaboration tools. 

It’s also a user-friendly option, and the main dashboard is intuitive and easy to navigate. Overall, I’d recommend giving it a try if you’re looking for a program that enables visual project management backed by real-time collaboration features.   

Why we chose Miro: We chose Miro because of its suite of project management tools backed by powerful collaboration features and a huge template library. 

Our experience: My favorite thing about Miro was how easy it was to sign up and use the program. Although it comes with loads of features, it remains one of the simplest project management apps I’ve seen.