Top Workflow Management Software of 2025
Software solutions for organized teams

monday.com unifies your team’s tasks and processes into one user-friendly and visually pleasing interface. 

As a work operating system, monday.com gives teams a clear view of responsibilities and deadlines, boosting transparency, accountability, and resource management. It features over 200 templates that can be customized with 20+ column options and various integrated apps. These tools simplify project setup and save time, helping you work more efficiently.

Additionally, you can tailor dashboards to provide detailed, team-specific views of tasks, project progression, and upcoming deadlines to enhance your team’s workflow clarity. Samyuktha Shivakumar, Global Marketing Operations Manager at Thoughtworks, reinforces this, stating that monday.com enables them “to budget the team’s time and efforts much more scientifically.”

Why we chose to review monday.com: monday.com tops our list for its combination of power, flexibility, and user-friendly design, making it ideal for even the most complex projects. It lets you seamlessly import data from spreadsheets and integrate it with your existing tools, eliminating manual data entry and freeing up time for other priorities.

Our experience: monday.com lets me implement processes that would’ve previously taken days or weeks within a few minutes. The platform’s communication tools, such as document sharing, comment annotation, and direct communication with task managers, improve collaboration within my team. The platform allows for excellent transparency for task management through easy-to-use sorting and color-coding methods. 

Wrike boasts a user-friendly interface and robust feature set, that is easy to start using for those with little prior hands-on experience with project management tools. 

Its “Effort Management” functionality lets you evaluate the effort required to complete tasks so you can assign them strategically and set realistic delivery timelines. This helps you ensure each team member’s load aligns with their capacity and strengths.

You can also easily spot and fix schedule imbalances with workload charts to prevent burnout and promote a healthier work environment for your team. Plus, Wrike gives you access to on-demand user activity reports, which allow you to monitor each user’s progress and identify potential bottlenecks.

Additionally, you can integrate it with Google Drive, Dropbox, and Microsoft 365 to simplify file sharing and create seamless workflows. By centralizing all your work-related documents and data, team members can locate the necessary information quickly and collaborate more effectively. It also reduces the risk of miscommunication or lost data.

Why we chose to review Wrike: Wrike’s live editing feature lets you make changes to files directly inside your tasks and projects. You can even compare your original and edited documents using its proofing tool. It’s the ideal resource for creative agencies since you can use it to brainstorm ideas, store buyer personas, and create editorial calendars with due dates in one place.

Our experience: While using Wrike, I found the ability to break tasks into subtasks extremely useful, noticing that it can help teams stay focused and organized. It also significantly reduces the number of emails, meetings, and communication silos a team needs to address daily. Plus, the dynamic request forms make tracking new proposals during roadmap meetings easy.

You can use HubSpot to enhance team coordination via structured lists. This platform lets you create and assign tasks, add subtasks, and set due dates from the same tab. You can also tag team members, leave comments and attach files inside projects for improved communication and collaboration.

While HubSpot may not have advanced tools like Gantt charts or detailed time-tracking, it provides a reliable foundation for managing tasks. For example, its real-time dashboard offers critical insights into project timelines, team workloads, and individual performance.

You can use this data during one-on-ones to identify potential hold-ups. It can also help you to delegate work more effectively. You can even tailor your dashboard view according to your team’s specific needs for a more personalized project management experience.

Why we chose HubSpot: This platform offers prebuilt project templates to help sales and marketing teams with tasks like launching sales campaigns and creating email newsletters. Each template comes with predefined action steps and best practice guidelines. These templates can save time and ensure everyone has clear instructions on what needs to be done.

Our experience: HubSpot’s features were easy to use and understand, even for our team members with limited technical know-how. Its seamless integration with HubSpot’s CRM also created a unified work environment for all our departments. Plus, being able to sync it with my calendar made it easy to know when to work on tasks and when to prepare for meetings.