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vCita Review

Top10.com Staff

In a Nutshell

Invoicing tools don’t need to look ugly and vcita goes out of its way to prove that to be true. vcita is a slick and multifunctional business management app. It includes features for marketing, generating invoices, and managing clients. vcita is an all in one tool that’s a great choice for those looking for a unified and effective tool to run their small business.

pros

  • Seamless integration between invoicing and other apps
  • Dashboard widgets provide high level business overview
  • Dropdown items for quick invoicing

cons

  • No system for creating automatic retainers
  • SMS reminders not included in the free plan

vcita vcita Visit Site

vCita at a Glance

Best for: Small business

Price range: Solo pricing from $29/monthly to $75/monthly. Team pricing from $45/month to $196/month

Apps: Invoicing, Calendar, Client Management, Payroll, Document Management

Features and Add-ons

Dashboard

vcita’s first screen after login is its dashboard which provides a birds-eye overview of business activity including currently active clients and total overdue payments.

vcita’s focus is on easy usability and from the dashboard screen users are able to undertake quick activities with one click, such as creating campaigns and uploading documents. All documents that are uploaded are managed in a document repository that can be shared with other users or clients.

Document Management System (DMS)

Invoicing clients frequently involves sending commonly requested documents such as bookkeeping management and tax certificates. With vcita, users are able to upload, store, and organize documents directly from within the business manager. Once email is connected, the system can also identify and parse incoming documentation sent in the form of attachments from outside the user group.

The header area provides key metrics about how much storage capacity has been used and how many documents have been shared through the system.

If users want to request a document from a client, they are able to email them an email invitation.

The process will send a link to the user which gives them the ability to easily upload documents. These will then be stored within the CRM.

Invoice Creation

Needless to say, the centerpiece of vcita for invoicing purposes is its invoice creator.

vcita presents an attractive and easy to use interface for annotating and issuing invoices to clients.

A nice feature of vcita is that it uses the onboarding questionnaire to automatically populate stock items that can be quickly added by selecting an option from the drop down menu:

Alternatively users can create a new item and save it to the selling item inventory for future use:

Users can add manual information in the form of a note which will appear in the footer and select the option to allow the client to pay online, if that is desired.

Invoices generated through the system can be sent immediately to the client or stored in draft format. The one feature that we did not find here is the ability to create automatic recurring invoices. For customers with retainer clients, having to recreate the same invoice every month could prove bothersome.

Advanced Calendar Creator

One of vcita’s most attractive features has to be the fact that it automatically creates beautifully formatted emails based on information generated in the CRM. This is particularly true when users create appointments.

For instance, when we decided to create an appointment with a prospect to discuss a quote, we were able to input our Skype handle and configure both email and SMS reminder settings.

Users in turn receive an attractive email confirmation message:

Chat-Like Email Experience

Another amazing vcita feature is its ‘Conversation’ module. As anybody who spends their days battling their inbox can tell you, it’s not the most pleasant user experience to operate in. With its Conversation module, vcita makes replying to and sending emails feel as natural as sending a Facebook chat.

Users simply enter the message into the box and hit the send button. There’s also an ‘engage’ popup window which allows users to send attachments.

As soon as correspondence is received in return, it will update the conversation view.

Site Builder

Not only is vcita a beautiful business management solution—it also automatically builds a “client portal” microsite where users can do everything from pay their invoices to send files.

Unlike Google My Business (GMB) microsites, vcita users are able to update all fields from directly within the platform. And there’s seamless integration throughout the system—so if a client pays their invoice this way, the right documentation will automatically generate.

Payment Options

vcita allows customers to pay their invoices online through major payments gateways. Of course, customers can pay their invoice through other means such as bank transfers or cash, that are then added to the system manually. And the platform also makes it easy to toggle the online payment option on and off at the invoice generation stage.

vcita currently supports the following payment gateways:

  • Square

  • Stripe

  • Paypal

With PayPal, users do not need to have an account; they can simply input their credit card details and directly pay an invoice.

Pricing/Costs & Fees

vcita is available for both solopreneurs and teams with 2 sets of pricing. It can be purchased on a monthly renewal basis or annually. The Team plans can cater for teams from as little as 2 users (Business) to up to 20 (Platinum 20).

Solo Plans

Paid
Essentials
Business
Platinum

Annually

$19/month

$45/month

$75/month

Monthly

$29/month

$59/month

$99/month

Team Plans

Paid
Business
Platinum
Platinum 10
Platinum 20

Monthly

$59/month

$99/month

$139/month

$239/month

Annually

$45/month

$75/month

$117/month

$196/month

Team Size

Up to 2

Up to 5

Up to 10

Up to 20

For Solo users:

  • Essentials contains basic features including client management, billing and invoicing, and calendar integration.

  • The Business tier includes features for email marketing with a limit of 5,000 campaign recipients. Additionally, users can create coupons, buy monthly SMS credit, and access email and phone support.

  • The Platinum tier increases the campaign limit and users’ monthly SMS credit. They can also customize email templates and get top priority support.

For Team users:

  • Business users gain all the basic invoicing and account management functionalities.

  • Platinum users can configure advanced roles and permissions, create assignment rules for automatically routing leads internally, have access to higher marketing campaign limits, and can customize templates.

  • Platinum users get a full onboarding process and more monthly SMS credit.

  • Top tier (Platinum 20) users get a dedicated account manager and can send marketing communications to unlimited recipients.

vcita vcita Visit Site

Usability

Usability is really vcita’s strong suit. In particular, we loved the conversation view for sending emails, the attractive emails which clients receive, and the easy document management system.

Conclusion

vcita is a fantastic tool that manages to break down the divides between CRM, support tool, and invoice management platform. It contains great communications tools which encourage users to set up regular catch-ups with their clients to make sure that the accounts are running in good order. The system also creates a full-fledged, self-service portal and accepts online payments. For small business owners, vcita is truly the one tool that does it all.

Screenshots

Top10.com's editorial staff is a professional team of editors and writers with dozens of years of experience covering consumer, financial and business products and services.

vcita customer reviews

Based on 18 reviews

Ease of use

Brand satisfaction

Value for money

Service quality

Top Reviews

Ease of use

Brand satisfaction

Value for money

Service quality

7 months ago

Tested and trusted. I will most certainly vouch for them anyway. It's very direct and easy to use with less error. We really are happy using it. The value you get from it is very welcoming The ease of usage and user friendliness is way above it's competitors out there.

8 months ago

Vcita has a lot of useful features and they have great customer service. They're products have a low learning curve so it's easy to learn how to use.

8 months ago

The tools that they have available for the software meet with my expectations.

8 months ago

They are a great product overall. For the price, it comes with everything I need to manage my business.

8 months ago

Because has good quality. But the customer support was not good for me.

8 months ago

I liked what they offered me. After looking for other software like it, it seemed like a good choice especially for the price that they gave me.

7 months ago

Because it provides a very good and varied service. In addition to the ease of use, it also has a good reputation.

7 months ago

I found it very easy to navigate and the results promised within the marketing were actually true and became increasingly noticeable during client interactions.

8 months ago

It can perfectly integrate with the company's invoice software. Customers are very satisfied and value for money

8 months ago

I love this company because it makes me fast in developing and improving on it .

9 months ago

Easy-to-use platform, focused on subscriber engagement. Powerful real-time analytics. Affordable email marketing solutions. However their pricing tier starts at $29 per month, which can be expensive.

9 months ago

Great for ease of use and overall performance.

9 months ago

Affordable, of immerse quality, it is designed and structured in a way that it can help users.

10 months ago

Because it helps in managing my company's website in an easy and secure way, and offers a lot of features and is worthy of trust.

10 months ago

They take their time with each client that comes to their need of business and doesn't stall in the process.

10 months ago

It makes my work more a lot easier and it's not very complicated. And they have very good customer service.

8 months ago

It did not give me the options that I needed for the job that I had. When I talked to customer service they said that they didn't have that feature.

9 months ago

Did the job but it was just a little confusing at first. But after reviewing it step by step it got easier and easier as I went along working on it. The help could definitely have some more tweaks on it, so please have someone who has never used it attempt to use it and follow their suggestions. Otherwise I say this is a good product if you do make some improvements.