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5 Things to Consider When Choosing an HR Software Staff
things to consider
When you’re making the move to find an HR software to use, don’t jump at the first platform you find. Consider these things first before you make a decision. One of the greatest issues faced by HR comes in the form of organization. Using HR software will keep everything organized and in order, leaving no room for human error.

That’s why the industry has continued to shift in the last decade to focus more on software and web-based applications that automate a great deal of HR tasks. That automated workflow greatly reduces the likelihood of errors.

Likewise, HRIS platforms can reduce overhead costs while freeing up your team to focus on growing your business.

1. What Specific HR Services Are Included?

With more than a dozen well-known cloud-based HR systems, with countless smaller operations filling the marketplace, you want to choose a solution that most accurately fits the needs of your business.

Start by identifying your own requirements then search for an HR software that delivers what you need, or allows you to build out your service a la carte.

2. What Does the HR Software Cost?

In most cases, HRIS platforms charge based on a monthly subscription fee. That monthly subscription is a baseline, with additional fees being levied per month based on various benefits and extras.

It’s hard to make a decision based on price alone, and you shouldn’t. Most HRsoftwares provide a free trial period where you can demo the web-based application to ensure it’s a good fit for your company.

3. How Are Tasks Handled?

You should limit your selection to HR softwares that include secure employee data storage, performance management and goal tracking. 

4. What Security Protocols Are Used?

Because you’re dealing with extremely personal employee information you need to know that the HR software you’re using is private and safe from being compromised. The best HR softwares utilize the highest encryption standards.

In most cases you’ll find the security is on par with that used in the banking industry for online accounts. This means additional firewall protection and 2-factor authentication.

5. Can Employees Access HR Softwares?

Without exception, your employees, as well as any contract workers, should be able to access HRIS programs. The majority of popular HR softwares give employees access via a personal portal for viewing pay stubs, updating personal data, etc.

Selecting a provider without an employee portal means all requests will have to be manually handled by your human resources staff which can create disruption in your day to day workflow.

Bonus: 6. How Well Do Web-Based Applications Integrate?

In most cases, web-based HRIS platforms are able to seamlessly integrate with third-party applications. 

Lastly, keep in mind that you’ll need an HR software that grows with your business as well as your team of employees. You want to select a program that can scale with you, allowing you to continue to add employees to the system without any massive workflow changes or reconfiguration.

Find an HR system that can help you cut costs and grow your business. Check out our in-depth HR software reviews today. Staff's editorial staff is a professional team of editors and writers with dozens of years of experience covering consumer, financial and business products and services.